It can be a coffee, a Skype meeting or a 10 minute phone call. We can improve results if you tell me how you will use the translation.
I will think about your needs and match them to a specific plan of action, with deliverables, deadlines, and pricing.
We'll agree on what you need from me and what I need from you, and I'll get to work!
This is my favourite part! I sit with your text and turn it into a message for a different culture. Magic! Hard work! Both!
I send you your translation and we see what can be improved in this case and in the next cycle.